Different approaches to the same operational problem
Electronic key-cabinet providers include Traka, Keycafe and ecos. Their products and configurations vary. Compare a written quote and demonstrated workflows before choosing.
| Question | HEAS Cloud | Electronic key cabinet |
|---|---|---|
| How is access controlled? | Badge/asset scans document custody; HEAS is not a physical lock. | Cabinet hardware can physically restrict key removal, depending on configuration. |
| What happens across a shift? | Tracks manager group checkout, employee distribution, returns and final reconciliation. | Often centers on cabinet pickup/return; verify whether the quoted system supports your full handoff chain. |
| Installation | Requires configured scanning points, asset identifiers and onboarding; no dedicated key cabinet is required. | May require cabinet purchase or lease, mounting, power, connectivity, credential setup and physical installation. |
| Pricing | $149/property/month, first station included; $39/month per additional station; standard $995 onboarding. | Hardware, software, service and installation costs depend on vendor and quote; no universal price claimed. |
| Physical protection | Does not prevent unauthorized physical removal by itself. | Can provide locked physical storage and access control. |
Where HEAS fits
Security-to-Housekeeping handoffs
Follow equipment from Security to a manager, out to individual employees and back again.
Shift-close reconciliation
Identify items still outstanding before a group is closed.
Shared equipment beyond keys
Track radios, tools and other appropriately labeled assets in the same custody workflow.
Choose a cabinet when physical access restriction is essential. Choose HEAS when your primary need is accountable hotel handoffs and reconciliation. Some properties may need both.
Frequently asked questions
Does HEAS physically lock up master keys?
No. HEAS records custody; it does not provide physical key storage or access restriction.
Does HEAS require a cabinet installation?
No dedicated key cabinet is required. Scanning stations, asset identifiers and workflow setup are still needed.
How much does HEAS cost?
HEAS starts at $149 per property per month, including one scanning station. Additional stations are $39 per month each. Standard onboarding is $995 one time; qualifying founding properties may have it waived.
Can I compare HEAS with Traka, Keycafe or ecos?
Yes, but compare specific product models, hardware quotes and documented workflows. HEAS is a scan-based custody system, not an equivalent physical locking cabinet.
See the handoff workflow for your hotel
Walk through your existing Security-to-Housekeeping process and see whether HEAS is a fit.
Request a demo